You can set form preferences before filling in a PDF form.
- Choose File in the Ribbon (or Foxit Reader in the menu bar) > Preferences > Forms.
- Specify the following options as desired:
- Always hide document message bar: Specify whether to show the notification message or not when you open an interactive PDF form. By default, a notification message will be displayed when you open an interactive PDF form in Foxit Reader. The notification message informs you that the document is a fillable form. You can click the Hide button or light bulk on the document pane to collapse or expand the notification message. If you do not want to see the notification message, please check the Always hide document message bar option.
- Highlight all fields: This option is checked by default, which allows you to highlight all form fields in the PDF form. You can click the color palette to change the highlight color for ordinary fields as well as required fields.
- Auto-Complete: Auto-Complete includes three options that allow you to turn on or off the auto-complete feature. When enabled, Foxit Reader will store your entries and provide relevant suggestions as you fill in an interactive PDF form.
- Off: Turn off the auto-complete feature. No suggestion will be provided when you fill in an interactive PDF form.
- Basic: Enable auto-complete feature, and provide relevant suggestions when you enter a character in the interactive form field.
- Advanced: Enable auto-complete feature, and automatically display a list of suggestions when you tab into a form field.
- Remember numerical data: This option is available when you choose Basic or Advanced in the Auto-Complete drop-down list. If it is enabled, Foxit Reader will store numerical entries as well, otherwise, only text entries will be remembered.
- Edit Entry list: Remove the saved entries from the auto-complete memory.
Foxit Reader helps you work on both interactive PDF forms which contain fillable fields and non-interactive PDF forms which act as plain PDF files with lines and texts.
Fill in Non-interactive PDF Forms
You can use the Fill & Sign tools to add text and symbols in non-interactive PDF forms. As you move the cursor on the page with a fill tool selected, a blue frame appears if the cursor is hovering above a fillable area.
- Click Protect > Fill & Sign.
- To add normal text, select Add Text. Then click on the form where you want to add text, and input your text.
- To add text in continuous boxes in a line, select Comb Field. Then click on the form where you want to add text, and input your text. The comb field will spread text evenly across the width of the text field, which is very useful when you are filling in phone numbers, social security numbers, etc.
- To add predefined text such as name, date or address, click Predefined Text, and do the following:
- By default, Foxit Reader will detect and display the current date and user name of your system in the predefined text list. If you want to predefine custom text, click Set Predefined Text. In the pop-up Set Predefined Text dialog box, click Set Identity to set your identity information, and save it as predefined text. Or double-click on the blank area in the box to input any text as desired. Upon completion, click OK to save your settings. Then all your custom predefined text will be listed in the Predefined Text drop-down list.
- Select a predefined text from the Predefined Text drop-down list, and click on the form where you want to add it.
- To add symbols, do the following:
- Select the Add Checkmark, Add Cross, or Add Dot tool to fill in check boxes or radio buttons. Select the Add Line tool to strike out text, or Add Rectangle tool to add rectangles.
- Then click on the form where you want to place the symbol.
- After adding text or symbols, use the field toolbar floating above them to make appropriate changes, if necessary.
- Click or to decrease or increase the size. For symbols, you can also drag any of the handles to resize it. For comb fields, dragging the resize handle on the right-side of the field can also help you adjust the width of the field. The adjustments to size will be remembered and applied as the default.
- To convert a normal text field into comb field or vice versa, click the Comb Field icon or Add Text icon correspondingly.
- To replace the current text or symbol, click , and choose a desired option from the toolbar.
- To move the text or symbol, drag it directly to the desired location.
- To delete the text or symbol, click .
- After filling in the form, you can sign the form with your handwritten signature. For more information, please refer to “Quick PDF Sign”.
- When you have completed the form, click the Save button or choose File > Save to save it.
Tip: The fill tool will be kept as selected by default for you to add the same object continuously. If you need to exit the fill tool, press the ESC key, or select another desired tool directly.
Fill in Interactive PDF Forms
- Make sure that you have selected the Hand command.
- Click the form field to input text or select the option as desired. For the text fields, you can right-click on it, and choose the options from the context menu to select, copy, cut, paste, or delete the text.
- Upon completion, click the Save button (or File > Save) to save the PDF form.
- You can follow the steps below to print the form, if needed:
- Click the Print button in the Quick Access Toolbar, or click File > Print.
- In the Print dialog box, specify the printer and other printing options as desired. Select the following option as needed in the Print What field:
- To print both the form and the input entries, select Document and markups;
- To print the typed entries only, select Form fields only;
- To print the form only, select Document;
- Click Print.
You can clear all the interactive form entries with the following steps:
- Click Form > Reset Form.
- Click Yes in the pop-up message to confirm your operation.
For AcroForms, Foxit Reader allows you to import and export form data in XML, XFDF, TXT, or CSV formats. When working with XFA forms in macOS, you can import and export form data in XML and XDP formats.
Import Form Data
- Click Form > Import.
- Select the form data file, and click Open.
Export Form Data
- Click Form > Export.
- In the Save dialog box, specify the file name, location and type, and click Save.