Share PDF Files (macOS Only)

• Share a PDF File by Email
• SharePoint Integration

Share a PDF File by Email

Foxit Reader allows users to share the currently opened PDF file by email as an attachment.

• Open the PDF file that you want to share with Foxit Reader.
• Click File > Email Current Tab.
• The PDF file will be attached in the email automatically in your default e-mail application. Then input the e-mail address and send it.

Tip: Before sharing a PDF file via email, you need to configure the email on your Mac device first.

SharePoint Integration

Foxit Reader has been integrated with Microsoft SharePoint, which helps you better manage and share PDFs.

Open PDFs in SharePoint Repository

Set the Preferences about How to Open a Document

By default, Foxit Reader will let you choose how to open the document every time you open a PDF file from SharePoint. To specify how to open a document by default, please go to Foxit Reader > Preferences > ECM Integration, and check the following option as needed in the SharePoint group.

• Open only: Open the PDF without checking out. This will allow other users to modify the PDF file at the same time when you are working on it.
• Check out and Open: Open and check out the PDF files from the server so that other users cannot edit the file at the same time.
• Allow you to choose when opening the document: Let you choose the way to open the document from SharePoint server. If you check this option, a dialog box will pop up when you open the document. In the dialog box, you can choose to open or check out and open the document as desired. This option is checked by default.

Open PDF Files in SharePoint Repository

• Go to the Start page, click Add a place, and choose Microsoft SharePoint.
• In the Add dialog box, enter the SharePoint URL, and click Next to continue.
• In the pop-up dialog box, enter the account and the password to sign in. When you have signed in successfully, the URL address will be listed in the STORAGE group on the Start page for your easier access. If you need to remove the URL address from the list, click the delete icon floating on the URL address.
• Double-click the file that you want to open, and the Foxit Reader dialog box will pop up by default for you to choose how to open the file.
  • Choose Open to open the file without checking out.
  • Choose Check Out and Open to open the file and check it out from the SharePoint server.
  • (Optional) Check Don't ask me again to bypass the pop-up Foxit Reader dialog box in the future and use your current choice as the default way to open a PDF from the SharePoint server.

Tips:

• You can specify the default way to open a file from SharePoint in SharePoint Preferences.
• You can also preview non-PDF files on SharePoint in Foxit Reader. The non-PDF files will be converted to PDF temporarily when you try to open them.

Edit Document Properties

To check and edit the document properties of a PDF file opened from the SharePoint server, please do the following:

• Open the Share toolbar by one of the following:
  • Choose Tools > Share.
  • Click in the Common Tools toolbar, and choose Share.
• Click Document Properties in the Share toolbar.
• In the Document Properties dialog box, you will find the file path and document properties. To edit a document property, double-click the column name, and edit the value in the Edit text box.
• Upon completion, click OK to confirm your edits. And click Check In in the Share toolbar to save the PDF file and check it in to the SharePoint server.

Check Out, Discard Check Out, or Check In PDF Files

You can change the document status when working with PDF files in the SharePoint server.

• Open the Share toolbar by one of the following:
  • Choose Tools > Share.
  • Click in the Common Tools toolbar, and choose Share.
• Do any of the following:
  • If you open a PDF from SharePoint without checking out but need to edit it, it is recommended to choose Check Out in the Share toolbar to check out the file so that users cannot modify it when you are working on it.
  • If you want to cancel the check-out status and discard the changes you made to the PDF file, click Discard Check Out in the Share toolbar.
  • When you complete your edits, click Check In in the Share toolbar to save the PDF file and check in back to the SharePoint repository. When checking in a file, you can select a version number (if version numbering is enabled) for the modified document and specify the version comments. If you still need to work with the PDF file after checking in and do not allow other users to modify the document, please remember to check the Keep the document checked out after checking in this version option in the Check In dialog box.

Save Local PDF Files to SharePoint Repository

To save a local PDF file to SharePoint in Foxit Reader, please do the following:

• If you did not add the SharePoint server in Foxit Reader before, click Add a place and choose Microsoft SharePoint to add the SharePoint server first.
• Choose File > Save as to open the Save As PDF dialog box.
• In the Save As PDF dialog box, do the following:
  • Choose the SharePoint URL address, and select Shared Documents folder.
  • Specify the file name in the File field, if necessary.
  • Click Save.