Edit PDF Files

• Manage Bookmarks
• Manage File Attachments
• Manage Page Thumbnails
• Add Objects in a PDF
• Edit Objects in a PDF
• Manage Headers and Footers
• Manage Background
• Manage Watermarks
• Create Links in a PDF
• Optimize PDF File

Manage Bookmarks

Bookmarks are navigation tools that make your PDF files easier to read. With Foxit PhantomPDF Mac, you can easily add, edit, or delete bookmarks in a PDF file if the security settings allow.

Open the Bookmark Panel

• Clickin the Common Tools toolbar to open the Navigation panel if it is hidden.
• Click the Bookmarks buttonon the Navigation panel to open the Bookmarks panel.
• In the Bookmarks panel, you can click the Expand or Collapse buttonto expand or collapse all bookmarks.

Add a Bookmark

• (Optional) If you want to add a bookmark in a bookmark list for a PDF file that contains bookmarks, select the bookmark after which you want to place the new bookmark.
• In the document page, go to the page where you want the bookmark to link to.
• Choose Tools > Add Bookmark, or click the Add Bookmark buttonin the Bookmarks panel.
• Type the name for the bookmark, and press Enter.

Tip: After adding a bookmark, you can also move it to a desired hierarchy, if necessary. Please refer to Move a Bookmark for more information.

Edit a Bookmark

In Foxit PhantomPDF Mac, you are able to rename a bookmark, reset a bookmark's destination, or customize the text appearance of a bookmark with ease if the security settings allow.

Rename a Bookmark

• In the Bookmarks panel, double-click the bookmark you want to rename (or right-click the bookmark and choose Rename).
• Type the new name, and press Enter.

Reset a Bookmark's Destination

• In the document page, move to the location you want to specify as the new destination.
• In the Bookmarks pane, right-click the bookmark which you want to reset the destination, and choose Set Destination.
• Click Yes to confirm your operation.

Customize the Text Appearance of a Bookmark

• In the Bookmarks panel, right-click the bookmark, and choose Properties.
• In the Bookmark Properties dialog box, click the Appearance tab, and select the font style and color for the text.
• Upon completion, click Close to close the dialog box.

Tip: After defining a bookmark's appearance, you can set it as bookmarks' default property by right-clicking the bookmark and then selecting Use Current Appearance as New Default option.

Delete a Bookmark

To delete a bookmark, please do one of the following in the Bookmarks panel:

• Select the bookmark you want to delete, and click the Delete Bookmark buttonat the top of the Bookmarks panel.
• Right-click the bookmark you want to delete, and choose Delete.
• Select the bookmark you want to delete, and press the Delete key in your keyboard.

Tip: Deleting a bookmark deletes all the bookmarks that are subordinate to it.

Move a Bookmark

To move a bookmark, please do one of the following in the Bookmarks panel:

• Select the bookmark that you want to move, and drag it to the desired place.
• Right-click the bookmark that you want to move, and click Cut from the context menu. Then right-click the destination bookmark, and select one of the options:
  • Paste under Selected Bookmark: Paste the bookmark as a child bookmark under the destination bookmark.
  • Paste after Selected Bookmark: Paste the bookmark as a parent bookmark after the destination bookmark.

Manage File Attachments

Open the Attachments Panel

• Clickin the Common Tools toolbar to open the Navigation panel if it is hidden.
• Click the Attachments buttonon the Navigation panel to open the Attachments panel.

Add a File Attachment

• In the Attachments panel, click the Add Attachment button .
• Select the file you want to attach in the pop-up dialog box, and click Open.

Work on the File Attachments

Configure Security Settings

You can configure the security settings about how to open a file attachment with the following steps:

• In the Attachments panel, click the Settings button.
• In the Preferences dialog box, do any of the following:
  • To add a new extension, click the Add button, input the file extension, and click OK.
  • To delete an extension, select the existing extension in the list, and click Delete.
  • To change the settings of how to open the attachment of a certain type, choose the desired option from the Strategy drop-down list.
  • Click OK to apply the settings.

Manage File Attachments

In the Attachments panel, right-click a file attachment, and select one of the following options from the context menu:

• Open: Open the attachment in Foxit PhantomPDF Mac or other supported application installed in your local computer. Please note that how the file attachment will be opened depends on your security setting in the Preferences. And you can also double-click the file attachment in the Attachment panel to open it.
• Delete: Delete the selected attachment.
• Save Attachment as: Save the selected attachment as copy in your local disk.
• Properties: Add a description for the selected file attachment.

Manage Page Thumbnails

Open the Pages Panel

• Clickin the Common Tools toolbar to open the Navigation panel if it is hidden.
• Click the Pages buttonon the Navigation panel to open the Pages panel.

Work on Page Thumbnails

The Pages panel displays all the page thumbnails of a PDF file which is opened in Foxit PhantomPDF Mac. In the Pages panel, you can do any of the following:

• To resize the page thumbnails, click the Enlarge buttonor Reduce button, or right-click on a page thumbnail and select Enlarge Page Thumbnails or Reduce Page Thumbnails.
• To change the visible area of the page in the document pane, click on a page thumbnail, and move the red rectangle.
• To print a selected page, right-click on a page thumbnail, and select Print Pages.
• To specify the tab order for a selected page, right-click on a page thumbnail, and select Properties.

Add Objects in a PDF

You can add or insert new text or image objects into a PDF.

Add New Text Objects

• Click Edit in the Common Tools toolbar to open the Edit toolbar.
• Select Add Text in the Edit toolbar.
• Click on the specific page you want to input the text and type new text.
• In the Format panel, choose the font and paragraph formats as desired.

Add New Image Objects

• Locate the page where you want to add the image object.
• Click Edit in the Common Tools toolbar to open the Edit toolbar.
• Select Add Image in the Edit toolbar.
• Select the image file in the pop-up dialog box, and click Open.
• The selected image will be added as an object in the PDF file. And you can click the image object to resize or move it, if necessary. Please refer to Resize, Move, or Rotate Image Objects for more information.

Edit Objects in a PDF

Edit Text

With Foxit PhantomPDF Mac, you can either edit text in a paragraph like Microsoft Office Word or edit text as an independent object.

To edit text in a paragraph, please do the following:

• Click Edit in the Common Tools toolbar to open the Edit toolbar and select Edit Text, or click the Edit menu> Edit Text.
• Click on the desired paragraph to start editing. You can select the text and change its formats in the Format panel.

To edit a text object, please do the following:

• Click Edit in the Common Tools toolbar to open the Edit toolbar.
• Select Edit Object in the Edit toolbar.
• Select the text object you want to edit, and move, resize, or rotate it as desired. Please refer to Move, Resize, Rotate Image Objects for more information.
• Double-click the text object you want to edit, and then you can add, delete text, or change font formats for the selected text.

Edit Image Objects

• Click Edit in the Common Tools toolbar to open the Edit toolbar.
• Select Edit Object in the Edit toolbar.
• Select the image object you want to edit, and do any of the following:
  • Drag any of the small rectangles shown on the border of the box to resize the image object.
  • Hold on the Rotate icon and drag the cursor to rotate the image object.
  • Drag the image object to move it to a desired place.
  • Right-click the image object, and choose an option from the context menu to cut, copy, paste, or delete the image object.

Manage Headers and Footers

Foxit PhantomPDF Mac allows you to add and update headers and footers which include dates, page numbers or custom text throughout a PDF file.

Add Headers and Footers

• Click Edit in the Common Tools toolbar to open the Edit toolbar.
• Click Header & Footer in the Edit toolbar, and select Add.
• In the Add Headers and Footers dialog box, do the following:
  • Specify the font, font size, and margin values, if necessary.
  • Click Appearance Options to specify the appearance settings:
    • To prevent overlapping, check the Shrink document to avoid overwriting the document's text and graphics option.
    • To prevent resizing or repositioning when printing the PDF in large format, check the Keep position and size of header/footer text constant when printing on different page sizes option.
  • To add custom text in headers and footers, type the text in the header and footer text boxes.
  • To insert page number or the current date, do the following:
    • Click Page number and date format to select the formatting for automatic entries.
    • Click in the header or footer text box in which you want to add the page number or date.
    • Click Insert Page Number or Insert Date.
    • Click Page Range Options to specify the pages to add the headers and footers.
  • (Optional) If you want to save the header and footer settings for further use, click Save Settings. Once saved, the next time you add or update the header and footer, you can select a saved template from the Saved Settings list.
  • Check the results in the preview pane, and click OK to apply the settings.

Update Headers and Footers

• Click Edit in the Common Tools toolbar to open the Edit toolbar.
• Click Header & Footer in the Edit toolbar, and select Update.
• Change the settings as needed, and click OK to apply the settings.

Remove All Headers and Footers

• Click Edit in the Common Tools toolbar to open the Edit toolbar.
• Click Header & Footer in the Edit toolbar, and select Remove All.

Manage Background

Foxit PhantomPDF Mac allows users to custom a color or image as the background of a PDF file.

Add a New Background to PDF

• Click Edit in the Common Tools toolbar to open the Edit toolbar.
• Click Background in the Edit toolbar, and choose Add.
• Specify the background with the following steps:
  • To apply a solid color background, check the From color option in the Source group, and then click the color palette to choose a color or custom your own color.
  • To use an image or PDF file as the background, check the File option in the Source group, and click Browse to choose a file from your local disk. If you choose a file with more than one page, define the specific page to be used as the background in the Page Number option.
• Adjust the appearance and position of the background, and specify the page range to apply the background.
• (Optional) Click Save Settings to save your current background settings as a template for future use. Once saved, you can select the template from the Saved Settings drop-down list when you try to add or update the background next time.
• Click OK to apply the settings.

Update the Background

• Click Edit in the Common Tools toolbar to open the Edit toolbar.
• Click Background in the Edit toolbar, and choose Update.
• Follow the steps in “Add a New Background to PDF” to update the background.
• Click OK to apply the updated background.

Remove the Background

• Click Edit in the Common Tools toolbar to open the Edit toolbar.
• Click Background in the Edit toolbar, choose Remove All, and confirm your operation.

Manage Watermarks

Add Watermarks to PDF

With Foxit PhantomPDF Mac, you can add watermarks which can be custom text or image to a PDF file.

• Click Edit in the Common Tools toolbar to open the Edit toolbar.
• Click Watermark in the Edit toolbar, and choose Add.
• Specify the watermark with the following steps:
  • To create a text watermark, check the Text option, and input your text in the box. Choose the font, size, and color to format the text as needed.
  • To use an image or PDF as a watermark, check the File option, and click Browse to select the file from your local disk. If you choose a file with more than one page, define the specific page to be used as the watermark in the Page Number option.
  • Adjust the position and appearance of the watermark, and specify the page range to apply the watermark.
  • (Optional) Click Save Settings to save your current watermark settings as a template for future use. Once saved, you can select the template from the Saved Settings drop-down list when you try to add or update the watermark next time.
• Click OK to apply the settings.

Update the Watermark

• Click Edit in the Common Tools toolbar to open the Edit toolbar.
• Click Watermark in the Edit toolbar, and choose Update.
• Follow the steps in “Add Watermarks to PDF” to update the watermark.
• Click OK to apply the updated watermark.

Remove the Watermark

• Click Edit in the Common Tools toolbar to open the Edit toolbar.
• Click Watermark in the Edit toolbar, choose Remove All, and confirm your operation.

Create Links in a PDF

Links help you to lead the readers to related articles, references, or the intended web page.

Rectangle Links

Add a Rectangle Link

• Click Edit in the Common Tools toolbar to open the Edit toolbar.
• Select Link in the Edit toolbar.
• Position the cursor on the place you want to add the link, hold and drag your mouse button to draw a rectangle.
• In the pop-up dialog, do the following:
  • Specify the link appearance in the Appearance group.
  • Select one of the following link actions in the Destination group:
    • Go to a page view: To designate the link to a specific page view, check Go to a page view option > click Next > scroll the document to the position where you want to set destination > click Set this position.
    • Open/execute a file: To designate the link to open a specific file, check Open/execute a file option > click Next > select the destination file and click Open.
    • Open a web link: To designate the link to open a web page, check Open a web link option > click Next > input the URL address or select an address you have added before from the drop-down list > click OK.
    • Others (View Action Properties dialog box): Open the Link Properties dialog box to view, add, or edit the link actions.

Move or Resize a Rectangle Link

You can move and resize the rectangle link after you create it.

• Select the Link tool in the Edit toolbar, and then click on the link to select it.
• To move the link, drag it to the desired position.
• To resize the link, drag any corner point to adjust its size as desired.

Delete a Rectangle Link

• Select the Link tool in the Edit toolbar.
• Do any of the following:
  • Click the link that you want to delete, and press the Delete key.
  • Right-click the link that you want to delete, and choose Delete from the context menu.

Web Links

Foxit PhantomPDF Mac enables you to find and convert URLs in text format to web link objects. Web link objects can guide you to corresponding websites directly when you click them in the default tool mode.

Create Web Link Objects from URLs

By default, Foxit PhantomPDF Mac will detect URLs in text format and convert them to web link objects automatically when you open a PDF file. If you do not want to create web link objects automatically, please go to Foxit PhantomPDF > Preferences > General, and uncheck the Create links from URLs option in the Basic Tools group.

To create web link objects manually, please do the following:

• Click Edit in the Common Tools toolbar to open the Edit toolbar.
• Click Web Links in the Edit toolbar, and choose Create links from URLs.
• A message box will pop up to ask you whether to proceed because the operation cannot be undone. If you do not want to see the prompt message again, check Don't ask again option. Then click OK to continue.
• In the pop-up Create web links dialog box, check the option to specify the pages on which you would like to create web link objects. When you select the Pages option, choose the page number from the drop-down list or input the page range in the From and To boxes.
• Click OK to create web link objects.

Remove Web Link Objects

• Click Edit in the Common Tools toolbar to open the Edit toolbar.
• Click Web Links in the Edit toolbar, and choose Remove all links.
• Click Yes to confirm your operation.
• In the pop-up Remove web links dialog box, check the option to specify the pages on which you would like to remove web link objects. When you select the Pages option, choose the page number from the drop-down list or input the page range in the From and To boxes.
• Click OK to remove web link objects.

Optimize PDF Files

With the PDF optimizer, users can reduce file size by compressing images, and clearing out redundant PDF objects, user data, and unembedded fonts.

• Choose File > PDF Optimizer.
• To optimize your PDF file with the default settings, click OK directly in the pop-up PDF Optimizer dialog box.
• To customize your optimization settings, do the following in the PDF Optimizer dialog box:
  • Click Audit space usage to check the space usage of the current PDF file and then you can decide which items to be optimized.
  • From the Make compatible with dropdown list, select Retain existing to keep the current PDF version, or select a desired PDF version to save the optimized PDF file that is compatible with the selected PDF version.
  • Check the following group to activate its settings and specify the options in the corresponding panel:
    • Compress Images: Specify downsampling and compression settings for color,grayscale, and monochrome images.
      • Downsample: Choose an appropriate downsampling method from the dropdown list and specify the pixels to apply downsampling to images that exceed the specified pixel. Choose Off from the dropdown list to turn off downsampling.
      • Compression: Choose a compression method to eliminate unnecessary pixel data. For JPEG compression, you can specify the compression level from the Quality drop-down list. Choose Retain existing to keep the current compression method.
      • Quality: This option is only available when you choose JPEG compression for color/grayscale images or JBIG2 compression for monochrome images. For JPEG compression, you can apply it at five different levels. For JBIG2 compression, you can choose to apply lossless or lossy compression.
      • Compress images only if there is a reduction in size: When this option is checked, the optimization for the images will be skipped if the image settings will cause an increase in file size.
    • Unembed Fonts: Unembed fonts in the PDF document to reduce file size. When you view a PDF document on a system that does not have the original fonts, substitution font will be used to display the text. To unembed fonts, choose the font from Embedded fonts list, and click Unembed.
    • Discard Objects: Specify the objects to remove from the PDF file.
    • Discard User Data: Discard user related information.
    • Clean Up: Remove useless items (like invalid bookmarks and links) from the PDF document.
  • (Optional) If you need to restore to the default settings after configuration, click Restore Defaults.

• Click OK to apply the optimization, and then save the optimized PDF file.