Create and Convert PDF Files

• Create a PDF from a File
• Create PDFs from Multiple Files
• Create a PDF from a Blank Page
• Convert and Export PDF Files
• Validate and Create PDF/A,PDF/E, and PDF/X-compliance Files
• OCR PDF Files

Create a PDF from a File

You can create a PDF from Microsoft Office, image or TXT files.

• Open the Convert toolbar by one of the following:
  • Choose Tools > Convert.
  • Clickin the Common Tools toolbar, and choose Convert.
• In the Convert toolbar, do any of the following:
  • To convert an image or TXT file to PDF, choose From Files > From File.
  • To convert a Microsoft Word, Excel, or PowerPoint file to PDF, choose From Files > Office to PDF.
• Select a file you want to convert, and click Open.
• Click Save button(or choose File > Save), and specify the file name and location to save the converted PDF file.

Tip: Internet connect is required when you create PDFs from Microsoft Office files.

Create PDFs from Multiple Files

Foxit PhantomPDF Mac allows you to easily merge files of different types into a single PDF file, or convert them into separate PDFs.

• Open the Convert toolbar by one of the following:
  • Choose Tools > Convert.
  • Clickin the Common Tools toolbar, and choose Convert.
• In the Convert toolbar, choose From Files > From Multiple Files.
• In the Convert Multiple Files dialog box, click Add Files, and choose Add Files, Add Folder, or Add Open Files to add files, folders or opened files you want to combine.
• (Optional) When combining multiple files to a single PDF, you can adjust the order of files to be displayed in the combined PDF by the files' name, modified time, or size by clicking the corresponding column name. Or, adjust the order of files manually as desired by clicking the Move Up/Move Down button. Selecting a file and clicking the Remove button can delete the added file from the list.
• Choose a type of the converted PDF files and click Convert:
  • Convert multiple files to PDF files: All the files will be converted to different PDF files. If necessary, check the Keep original file names and locations option to save the converted PDF files with the same name in the same folder as the original document.
  • Merge multiple files into a single PDF file: All the files will be converted to a single PDF file. You can check Add a new table of contents page converted from bookmarks option to create a table of contents from the file names of each file when merging multiple files into a single PDF file.

• (Optional) If you choose to combine multiple files to a single PDF, the combined PDF file will be opened with Foxit PhantomPDF Mac automatically after conversion. Then click the Save button(or File > Save) to save the combined PDF file.

Create a PDF from a Blank Page

• Open the Convert toolbar by one of the following:
  • Choose Tools > Convert.
  • Clickin the Common Tools toolbar, and choose Convert.
• In the Convert toolbar, choose Blank.
• Use the typewriter tool or edit tools to add contents in the blank page.
• Click Save button(or choose File > Save) to save the file.

Convert and Export PDF Files

Foxit PhantomPDF Mac allows users to convert a PDF to Microsoft Office, image, HTML, or text file.

• Open the Convert toolbar by one of the following:
  • Choose Tools > Convert.
  • Clickin the Common Tools toolbar, and choose Convert.
• If you try to convert and export a scanned PDF file or an image-based PDF file, recognize the text in the PDF file to make it searchable or editable first. Please refer to OCR PDF Files for more information.

• In the Convert toolbar, select one of the following options:
  • To Word/To Excel/To PowerPoint: Convert the PDF to Microsoft Word/Excel/PowerPoint.
  • To Image: Convert the PDF to image as a PNG, JPEG, JPEG2000, TIFF, or BMP file.
  • To HTML: Export the PDF file as a HTML file which could be opened in your browser.
  • To Text: Convert the PDF file as a plain text or rich text file.
• In the pop-up setting dialog box, specify the page range and export settings, and click OK.
• In the Save as dialog box, specify the file name and location, and click Save.

Validate and Create PDF/A-, PDF/E-, and PDF/X-compliant Files

With Foxit PhantomPDF Mac, you can validate PDF contents against PDF/A, PDF/E, and PDF/X standard, and create industry compliant PDF files for archiving, engineering, and print production.

Validate PDFs against PDF/A, PDF/E, or PDF/X Standard

• Open the Convert toolbar by one of the following:
  • Choose Tools > Convert.
  • Click in the Common Tools toolbar, and choose Convert.
• Click Industry Standard.
• In the Standards Validation and Creation dialog box, do the following:
  • In the Profiles tab, expand a compliance profile, and choose the desired verification profile (Verify compliance with <compliance_name> option).
  • By default, Foxit PhantomPDF Mac will perform preflight on all pages and display the analysis results. To perform preflight on specific pages, specify the page range in Preflight only pages item.
  • Click Analyze to verify the PDF file.
  • Check the validation results in Results tab, and click Create Report to save the validation report.

Convert PDFs to PDF/A, PDF/E, or PDF/X

Convert PDFs to PDF/A, PDF/E, or PDF/X Using a Profile

• Open the Convert toolbar by one of the following:
  • Choose Tools > Convert.
  • Click in the Common Tools toolbar, and choose Convert.
• Click Industry Standard.
• In the Standards Validation and Creation dialog box, do any of the following:
  • In the Profiles tab, expand the compliance profile, and select the desired conversion profile (Convert to <compliance_name> option). If you want to check the analysis results after conversion, make sure that you have checked the Display Analysis Result option. Then click Analyze and fix to convert and save the file.
  • In the Standards tab, select the desired standard (Save as <Compliance_name> option) > click Continue > select the desired version > click Save as to convert and save the file.
• (Optional) The converted file will be opened with Foxit PhantomPDF Mac automatically. If you choose to view the analysis results during conversion, check the analysis results and create analysis report in the Results tab of the Standards Validation and Creation dialog box.

Save PDFs as PDF/A, PDF/E, or PDF/X

When reading a PDF document in Foxit PhantomPDF Mac, you can save the PDF document as a copy which is compliant with PDF/A, PDF/E, or PDF/X standard. Steps are as follow:

• Choose File > Save as.
• In the pop-up dialog box, choose PDF/A (*.pdf), PDF/E (*.pdf), or PDF/X (*.pdf) from the file type drop-down list, specify the file name and save path, and click Save.
• In the Standards Validation and Creation dialog box, choose the desired version, and click OK.

Remove PDF/A, PDF/E, or PDF/X Information

• Open the Convert toolbar by one of the following:
  • Choose Tools > Convert.
  • Click in the Common Tools toolbar, and choose Convert.
• Click Industry Standard.
• In the Standards Validation and Creation dialog box, do the following:
  • In the Profiles tab, expand the compliance profile, and select the Remove <compliance_name> information option you want.
  • If you want to check the analysis results, please make sure that you have checked the Display Analysis Result option.
  • Click Analyze and fix. 
• In the pop-up dialog box, specify the file name and location, and click Save to save the updated file.
• (Optional) If you choose to display the analysis results, the results will be displayed in the Results tab when the operation finishes. Click Create Report in the Results tab to save the analysis report, if needed.

OCR PDF Files

OCR (Optical Character Recognition) is a software process that enables images or printed text to be translated into machine-readable text. OCR is most commonly used on scanned PDF documents to make the text searchable or editable.

Quick OCR

Foxit PhantomPDF Mac provides a Quick OCR command to recognize all pages of a scanned or image-based PDF with default or previous settings by one-click.

• Open the Convert toolbar by one of the following:
  • Choose Tools > Convert.
  • Clickin the Common Tools toolbar, and choose Convert.
• Click Quick OCR in the Convert toolbar.

Recognize Text

To recognize image-based or scanned text in a PDF file, please do the following:

• Open the Convert toolbar by one of the following:
  • Choose Tools > Convert.
  • Clickin the Common Tools toolbar, and choose Convert.
• Click OCR > Current File  to recognize text in the current file, or choose OCR > Multiple Files to recognize text in multiple PDF files.

• (Optional) In the OCR Multiple Files dialog box, do the following:
  • Click Add files, and choose Add Files, Add Folder, or Add Open Files to add a file, folder, or opened file.
  • After adding the files, use the Move up or Move down button to reorder the files, if necessary.
  • Click Remove to remove the added file from the list, if necessary.
  • Click Output Options to select the destination folder, and choose how to name the new file and whether to overwrite an existing one.
  • Click OK.
• In the Select OCR Engine dialog box, do the following:
  • Specify the page range to be OCRed.
  • Select the language (s) used in your document.
  • Choose the output type:
    • Searchable Text Image: Makes the image text searchable.
    • Editable Text: Makes the image text editable.
  • Check Find All Suspects (Show all OCR results that may need to be changed.) option if you want the OCR suspects to be displayed for you to check and correct after the recognition.
  • Click OK to start text recognition.

• (Optional) If you checked Find All Suspect (Show all OCR results that may need to be changed.) option, the OCR suspects will be enclosed in red boxes for you to check and correct after the recognition completes. Follow the steps in Find and Correct OCR Suspects to check and correct the suspects.

Find and Correct OCR Suspects

After recognizing image-based or scanned text in the PDF file, you can pick out and correct the text or characters that are uncertain.

• Open the Convert toolbar by one of the following:
  • Choose Tools > Convert.
  • Clickin the Common Tools toolbar, and choose Convert.

• In the Convert toolbar, click Suspect Result, and choose one of the following options:
  • First Suspect: Highlight the first suspect in red box.
  • All Suspects: Highlight all the suspects in red boxes.
• In the Find OCR Suspects panel, both the original document text and OCR text will be displayed. You can do the following:
  • If necessary, edit the text in the Recognize as text box.
  • If the highlighted text is incorrectly identified, click Not Text.
  • Click Accept to accept the suspect and find the next one.
  • Click Find Next to find the next suspect.
• Upon completion, click the Close button to close the Find OCR Suspects panel.